Position Description

Office Manager
Location Geneva
Job Code 75
# of openings 1
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You are a dynamic person willing to work in a small growing international company? Join us!

You will do

Office Management:

  • Front desk (reception) and telephone calls handling and screening

  • Facilities management and procurement

  • Administrative tasks: filing, mail and deliveries, correspondence, team calendar management, scheduling meetings & appointments

  • Coordinate travel arrangements including visa applications, flights and accommodation

  • Marketing and sales support tasks including supporting the organisation of trade fairs

  • Updating the corporate websites


  • Recruiting for Geneva and Bangalore offices: job description writing, posting on different job portals, point of contact with recruiting agencies and job boards suppliers

  • HR administration: contracts, holidays, timesheet tracking and reporting, work certificates, appraisal forms

  • Inducting new employees

  • Supporting the organization and attending recruitment fairs

Sales assistant:

  • Creation of offers for customers

  • Coordination of the purchase and delivery in Switzerland and abroad

  • Preparation of shipments of materials and follow up of delivery

  • Operations in our ERP Microsoft Dynamics NAV

You are/ you have

This position is ideal for a dynamic person with relevant experience and who wants to work in a challenging and international environment.

  • Commercial CFC, professional college diploma, FCPM or above

  • At least 3 years of experience in a similar position

  • Fluency in French and English, written and spoken

  • Excellent communication skills

  • At ease and interested in the field of Information Technology, IT infrastructure, software development, solutions and services

  • Good structured and synthetic approach

  • Flexible and hard worker, autonomous and good team player

  • Used to fast paced environments

  • Customer, solution and result oriented

  • Proficient with MS Office programs, knowledge of Microsoft Dynamics NAV a plus

  • Swiss nationality, B, C or G permit

We offer

  • A culture of engineering, innovation and continuous improvement

  • A dynamic and highly motivating environment

  • Opportunities to take responsibilities and contribute to exciting projects

  • Career development possibilities

  • Good packages

If you are interested, do not hesitate to apply in English via our website:

Apply Now