Assistant Expense Analyst

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Description

Job Title: Assistant Expense Analyst

Division: Finance

Reports To:  As per Beazley’s organisation chart

Key Relationships: Finance Management, Finance Business Partners, Business Function Heads, Group Planning Team, Accounts Payable Team and other Business Users.

Job Summary: Supporting the accurate and timely delivery of the expense actual process – including payroll, month end processes and ledger entry, reconciliations & variance analysis reporting. To conduct oneself in line with the core and partnership competencies as noted below

Key Responsibilities: 

Responsible for supporting the expense (actuals) control and reporting function, ensuring the integrity of the group cost base and supporting the Business Partner Relationship model for all functions / teams:

 Assistant Expense Analyst activities

  •  Responsible for supporting the delivery of expense reporting processes to Expense & MI team management in accordance with pre-approved timetables, including:
    •  All month end ledger entries (for all processes owned)
    •  Variance analysis (incl. Direct Cost Reports)
    •  Expense allocation and trigger process, reclass & deferrals
    •  Running analytics process
    •  Controls and governance framework
  •  Continuously strive to develop reporting capabilities for process efficiency and reporting effectiveness
  •  Ensure appropriate control framework is in place to ensure accuracy of reporting
  •  Ownership, and development, of the process documentation framework in place for expense team’s responsibilities and to ensure the completeness and validity of these in line with governance requirements.

 Manage the monthly, quarterly and annual payroll processes

  •  Actively contribute to the payroll ledger entry process to ensure that all periodic closes are efficient and controls are in place
  •  Actively contribute to payroll balance sheet reconciliations are completed and detailed to Expense & MI team management on a monthly basis
  •  Continuously strives to develop the payroll process efficiency and flow of information between Finance & Talent Management teams

 Technical Competencies
These are in addition to the Core Competencies:

  •  Develop knowledge of the insurance marketing and the accounting policies adopted
  •  Ability to help review existing models, processes and procedures and implement improvements to improve the efficiency and effectiveness of the team

 Partnership Competencies
These are in addition to the Core Competencies:

  •  Strives to exceed the expectations of the client and actively seeks feedback
  •  Delivery of timely and accurate information to all stakeholders of support functions (as partnered) seeking to add value at every opportunity
  •  Is outward and customer focused
  •  Confident in own skills and contribution; challenges the client so to support the client in achieving their optimal results

 Partnership Capabilities

  •  Strives to understand all dimensions of the client and their underlying business as it influences their results:
    •  Knowledge of the individuals within the teams including communication preferences
    •  Understands and identifies all key drivers (systems and processes) behind the different views of reported (Expense) results. 

Core competencies

Core competencies in addition to those noted as specific to the Business Partner role which are considered to be pertinent to the Finance MI team are as follows:

  • Analytical Thinking:  Logical analytical approach to rapidly changing data and situations. Considers wider implications across functions and varying scenarios to Beazley. 
  • Professionalism: Consistently demonstrates integrity, is highly credible, respectful and trustworthy and represents Beazley Finance MI in a professional manner.  Builds and maintains successful working relationships and is seen to go the extra mile
  • Learning and development:  Identifies strengths and weaknesses and seeks to improve performance.  Recognises and takes responsibility for mistakes and learns from them.  Continually seeks self-development opportunities.  Regularly engages in self-assessment and gives/receives feedback to enhance personal awareness
  • Adaptability:  Effectively manages changing priorities in a dynamic environment.  Seeks training opportunities to understand new working methods.  Proves resilient in uncertain and difficult situations and adapts approach/plans/style as required. 
  • Responsibility and Accountability:  Assumes full responsibility for the consequences of own behaviour and decisions.  Delivers on commitments to clients demonstrating reliability and dependability.  Admits mistakes and takes responsibility for correcting them. 
  • Communicating Effectively:  Timely communication of new information to relevant parties.  Adapts communication style and form as appropriate to the audience and illustrates an understanding of their experience and needs.  Conveys complex information clearly and concisely.  Persuades through uncovering shared benefits and outcomes, looking for mutually satisfactory solutions.
  • Demonstrating Teamwork:  Seeks collaboration as appropriate and shares knowledge/best practise and helps others when asked.  Acknowledges when other members of the team are under comparatively increased pressure and volunteers to support them while maintaining responsibility for own tasks.  Teaches new team members and coaches others; identifies opportunities for collaboration (NB: definition of team is extended beyond Finance MI as appropriate). 
  • Innovative approach: Independently finds solutions to advanced problems and identifies potential barriers to solutions and provides alternatives.  Challenges assumptions and “the way we have always done it”.  Embraces change and communicates the benefits of change to others.

Integrity and Control

  •  Develop / use business knowledge to identify potential errors with financial impact and take steps to prevent and/or correct such errors, highlighting where necessary to management.
  •  Act as a conduit between the Finance department and other departments in order to maintain financial data integrity.
  •  Produce and maintain procedures documentation for own tasks.

General

At Beazley we are committed to doing the right thing because it is the right thing to do.  It is important that within all your interactions both internally and externally you adhere to this principle through adoption of Beazley’s core values and behaviours – PIED and Being Beazley. 

  • Adopt the Beazley culture of Professionalism, Integrity, Effectiveness and Dynamic that contributes to an internal environment of teamwork and promote a positive brand image and experience to our external customers.
  • Comply with Beazley procedures, policies and regulations including the code of conduct.  Undertake training on Beazley policies and procedures as delivered by your line manager, the Talent Management development or assurance teams (compliance, risk and internal audit) either directly, via e-learning or the learning management system.
  • Display business ethics that uphold the interests of all our customers.
  • Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
  • Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Talent Management or assurance teams (compliance, risk and internal audit) and ensure you keep up to date with developments in these areas.  This may include, amongst others, Beazley’s underwriting control standards, Beazley’s claims control standards, other Beazley standards and customer relationship management.
  • Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system.  These may include membership of any Beazley committees or working groups.

Personal Specification:

Education and Qualifications   

  •  Part certified accountant (CAT / FIA)  (Desirable)
  •  A Levels or equivalent  
  •  Financial Services background   

Skills and Abilities   

  •  Strong analytical skills with attention to detail   
  •  Accurate and numerate  
  •  Computer skills:
    •  Excellent working knowledge of:    
      •  Excel   
      •  Access   (Desirable)
  •  Able to communicate effectively with others, both verbally and in writing    
  •  Motivational skills, team worker as well as able to work on own initiative  
  •  The ability to manage time, meet deadlines and prioritise   

Knowledge and Experience   

  •  Book keeping & Accounting  
  •  Knowledge of reconciliations and the ability to drill down to the cause of a problem   
  •  Creation of financial reports at departmental level   (Desirable)   

Aptitude and Disposition   

  •  Outcome focussed, self-motivated, flexible and enthusiastic   
  •  Professional approach to successfully interact with senior management, colleagues and external suppliers   
  •  Creative, with ability to develop and implement new ways of working   
  •  Strives to exceed expectations of the client and actively seeks feedback   
  •  Understanding of the need for accurate and timely management information   
  •  Confident in own skills & contribution; challenges the client to support the client in achieving the optimal result   

   
Competencies   

  •  Stakeholder / Relationship Management   
  •  Highly structured and Quality focused   
  •  Communication   
  •  Technical Skills   
  •  Problem Solving   
  •  Decision Making   
  •  Customer Focus   
  •  Planning   
  •  Initiative   
  •  Team Working   

 





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