Following its contribution to the UN Ocean Conference in June 2017, the Forum has been tasked with helping to shape the Ocean agenda. Its role is to harness public-private cooperation and innovation to accelerate the design and implementation of meaningful action. This work is in line with the targets of Sustainable Development Goal 14 “Life Below Water” (the Ocean Goal).
The Forum was invited by the UN Secretary-General’s Special Envoy for the Ocean, Peter Thomson, to partner with his office to create a multistakeholder effort, The Friends of Ocean Action. It now brings together a pool of more than 50 of the world’s most committed and influential ocean activists, thought leaders and private-sector champions from a range of industries to fast track solutions for ocean health.
The initiative is time-bound with specific goals. It includes the curation of high-level projects (Action Tracks) for the proposed UN Ocean Conference to be held in 2020. The Friends of Ocean Action was launched at the Forum’s Annual Meeting 2018 in Davos-Klosters, and the group’s work will culminate at the Annual Meeting 2021. The Friends of Ocean Action Secretariat is hosted at the Forum and is run in collaboration with the World Resources Institute (WRI) in London.
The Friends of Ocean Action team is recruiting a Specialist to deliver events during Forum meetings worldwide and other key global ocean events leading up to the UN Ocean Conference in June 2020 and other milestones during that year. The successful candidate will be appointed on an 18-month fixed-term contract, with the possibility of an extension subject to funding renewal.
Reporting lines and interactions
As the portfolio of activities of the Friends of Ocean Action has entered an operational phase, the Specialist will report to the Lead, Ocean Action Agenda, based in Geneva at the Forum, working in close collaboration with the rest of the team in Geneva and London to ensure alignment on strategy and activities.
• Manage event planning and logistics for Forum meetings and regional events, external workshops and events, and partner meetings.
• Identify and prepare the Friends of Ocean Action and broader network engagement opportunities at key Forum events, tracking deadlines and ensuring timely coordination among the team members as well as the Forum’s Events team.
• Prepare events budgets and manage procurement for venues, catering, technical equipment, etc.
• Update the team regularly leading up to the events. Manage and support day-to-day logistics requests from individual team members and partners. Conduct budget reviews for each specific event and review all final logistics, managing last-minute changes.
• Act as the point person for project events, to be consulted by all internal operational teams, including the Publications, Events and Regional teams.
• Provide administrative and coordination support for the team and the Friends of Ocean Action Steering Group. Arrange conference calls and meetings, take minutes and provide logistics support (manage diaries, fix travel arrangements, process invoices and expenses etc.)
• Establish timelines for various work streams and tracking actions needed to achieve project milestones and objectives.
• Support community engagement. In collaboration with project leads, identify the key constituents for each event. Actively create opportunities and make suggestions for engaging others who are relevant to the discussions.
• Establish consistent communication across projects under Friends of Ocean Action and ensure the Ocean team and Forum’s broader team have up-to-date information and resources.
• Support the creation of accurate and current digital content of the Friends of Ocean Action, including the curation of the project community on the Forum’s digital platforms.
• Support the team in developing and strengthening links between the Ocean work and other relevant projects and events within the Forum and with other organizations.
Preferred requirements and experience
• University-level education.
• Minimum of three years’ work experience in event management, coordination or administration.
• Experience of working in the public and private sectors in large organizations.
• Excellent verbal and written communication skills, fluency in spoken and written English. Other languages would be an asset.
• Ability to work with C-suite business leaders and leading issue experts in academia, international organizations, governments and NGOs, as well as with representatives from grassroots organizations.
• Proficient in MS Office and experience with digital platforms and tools would be an asset.
• Strong organizational, interpersonal and time-management skills. Ability to work in a fast-paced environment. Good understanding of stakeholder needs and ability to be a team player. Committed, collaborative, optimistic, analytical and solution-oriented.
• Competence working on multiple deadlines and events in parallel.
• Strong coordination skills to keep the teams in Geneva and London updated on deadlines and milestones.
• A demonstrated interest of and knowledge in environment/sustainability/ocean issues, technology and innovation.
Why work at the Forum
We believe that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas and driving collective action. Join us and become a driver for positive change.