Administration Manager, BIS Representative Office for the Americas

Office location: Mexico City
Department: Office for the Americas
Unit:
Service:
Employment - Duration: 3 years
Contract type: Fixed-term
FTE%: 100%
Application Deadline: 17/04/2017

Description

The Bank for International Settlements (BIS) is an international organisation promoting global monetary and financial stability and serves as a bank for central banks. The BIS’s head office is located in Basel, Switzerland, with representative offices in Hong Kong SAR and Mexico City. We recruit globally, regardless of nationality, and offer competitive employment packages.

We are looking for an Administration Manager to join the BIS Representative Office for the Americas located in Mexico City. The successful candidate will support the Office’s business objectives and deputise for the Chief Representative, during his absences, for all matters related to internal administration approvals and signatures.

Key responsibilities:

  • Provides support for central bank cooperation, as promoted and underpinned by the Americas Office.
  • Coordinates external relations: supervises event management and meeting support; manages relationship with the travel service provider; coordinates relations with the host country of the Representative Office, and, when required, with national authorities in other countries in the Americas region.
  • Liaises with the Head Office on administrative and operational issues and is responsible for such issues in the Representative Office. This includes:

Dealing with human resources issues: assures the implementation of staff rules and regulations; facilitates the assignment of staff from and to the Office; supports the Chief Representative in supervising/managing other staff; facilitates the implementation of core HR processes, including performance management, staff development, salary review and training.

Coordinating finance and procurement activities: manages expenditure and finances; ensures adherence to bank-wide principles and value for money; prepares annual budgeting and forecasting processes; manages local bank accounts; arranges acquisition of and maintenance of equipment and services etc.

Dealing with IT and infrastructure management: takes responsibility for safety and security; liaises with the Office landlord; manages any renovation or premises move, in consultation with the relevant business areas in Basel; coordinates local IT and telephony, including any outsourced suppliers.

Dealing with audit, compliance and operational risk management: serves as main coordinator of audits and follows up on recommendations.

Providing project management support: serves as main contact between BIS head office and local providers, ensures services provided are up to standard and acts proactively to address issues.

Qualifications, skills and experience:

We would like to meet candidates with a university degree, preferably in business administration or related field; an advanced degree would be a plus. The successful candidate is likely to be familiar with the location, and is able to work independently while adhering to a global framework of policies and procedures. He/she has a proven ability to operate in a financial services environment, a good understanding of accounting and internal control principles and project management skills, together with experience in managing office operations; relevant knowledge of information technology, especially local networks and telephony, and experience in managing suppliers (procurement processes); strong negotiation skills and high ethical standards in the application of controls and other measures. He/she can perform and coordinate operational tasks, is adaptable, has strong interpersonal skills, excellent written and oral communication skills in Spanish and English. Familiarity with the BIS (or experience in an international financial organisation), and with working life in a multicultural workplace would be additional advantages.

Work experience:

At least eight years of experience in a financial services/operational role.

The BIS employs staff on both open-ended and fixed-term contracts. All new entrants are initially recruited on a fixed-term basis. The BIS is fully committed to equal opportunity employment and strives for diversity among its staff. We encourage applications from female candidates.


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